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Executive | Shared Personal Assistant

Shared Personal Assistant 

  • As a personal assistant (PA) you will work closely with the VP and CEO to provide administrative support usually on a one-to-one basis dealing with secretarial and   administrative tasks.
  • Working knowledge in the organisation in which they work is required in this post.
  • Need to know who  are the key personnel are (both external and internal) and understand the organisation's aims and objectives.
  • Discretion and confidentiality are essential attributes 

 

Responsibilities:

  •  Act as the CEO's and VP's first point of contact with people from both inside and outside the organisation.
  • Arranging travel, visas and accommodation and take notes or dictation at meetings or to provide general assistance during presentations.
  • Producing documents, briefing papers, reports and presentations;
  • Screening phone calls, enquiries and requests, and handling them when appropriate.
  • Organizing and maintaining diaries and making appointments
  • The scope of the PA's role can be extensive and additional duties may be given
  • The job may be stressful at times, its always focused on the needs of the CEO and VP
  • Meeting and greeting visitors at all levels of seniority
  • Producing documents, briefing papers, reports and presentations
  • Organizing and attending meetings and ensuring the CEO and VP is well prepared for meetings.